Summary
Welcoming your students after they enroll
Once a student enrolls, they will:
Receive an automated email letting them know they've enrolled successfully; you can edit this email in the Emails tab of your Course or Workshop dashboard. The template email nudges students to:
Complete their profile, if not yet done
Fill out their course goals, check upcoming calendar events, and see who else is in the cohort so far
Easily share the course with others to drive more word of mouth referrals
Enrollees still won’t be able to access community channels or message others enrolled until your portal open date (adjust this in your settings tab), so there's no early monitoring of your community needed.
Automatically receive invitations for events. If you haven't published any events, enrolled students will receive the invitations as soon as you publish them.
Setting up your Student Home
Maven gives your students one centralized hub to find everything related to your course or workshop — the Student Home. They can find the calendar, syllabus (courses only), and cohort community (courses only) here.
For your course, here's how to set up the student Home:
Customize the intro template for your course community.
Finalize your syllabus, including adding module release dates, lesson and project due dates, confirming the correct live event schedule, and ensuring all lesson content is finalized.
Integrate your Zoom account so you can easily create Zoom meetings for events and automatically upload recordings. Create and publish your events.
Send an orientation announcement or email
About 1-2 days before your course or workshop starts, use the #announcements channel in your course community to welcome all enrolled students or send a broadcast email to all workshop enrollees.
Before you send an orientation announcement, make sure your Student Home (portal) is open.
Here's a template you can use as a starting point for your announcement or email. Feel free to adjust it to your needs.
Please note the variables in this template (ex. [ Course Name ] will not automatically adjust, so you will need to input your course information. The Maven community channels don't yet support variables; not all the variables in this template are available via the broadcast email feature. If you're sending this welcome letter as a broadcast email, it's always best to send a test email to yourself first to check the formatting.
Subject: Kicking off [Course Name]
Hi [Student Name or all],
I’m so excited for you to join me for this upcoming cohort of [Course Name]!
We’re getting started on [Cohort Start Date], and I just want to get you oriented to how I’ll run this cohort.
Events. You’ll receive Calendar invites to each live workshop. All sessions are recorded and shared in the Maven portal. Please make sure these are in your calendar. If they aren't, please let me know.
Community. Join our Maven community and introduce yourself. This is where you'll connect with fellow students and review the resources in the syllabus. Click this link to access the community: [maven.com/school/course/home]. Use the email address you’re receiving this email with to create your account.
Syllabus/Pre-work. The syllabus is where I’ll house all the pre-readings and bonus materials. There’s a small amount of reading you need to do before each workshop so you get the foundational concepts. Check it out here [maven.com/school/course/syllabus]
You’ve joined an incredible group of individuals and I’m excited you're here. This will be a collaborative experience - that’s right, no sitting back!
Next steps:
Introduce yourself in the community at [maven.com/school/course/home]
Our first workshop is on [Cohort Start Date]. Check your calendar or the Events section of the student portal for the Zoom link.
If you have any questions, just reply directly to this email and I’ll help you out.
See you soon!
[Your Name]
P.S. Learning is more fun with friends. If you know someone who should be a part of this, send them this link to join: [join link].
What's next?
After preparing the Student Home and sending students an orientation email, prepare to teach! Check out this Maven live session facilitation guide to help you get ready for your first live class and this Guide to Running a Great Workshop for tips on hosting a great workshop session.
If you still have questions about welcoming your students to your course or workshop, please reach out to [email protected].