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Hosting large (100+ students) live cohort events
Hosting large (100+ students) live cohort events

Ensure your Zoom room is set up to host 100+ students in a live session

Chelsea Wilson avatar
Written by Chelsea Wilson
Updated over a week ago


  • Connect your Zoom account to Maven to host live sessions. Once integrated with Zoom, Maven will automatically share your live session links and recordings with students.

  • In Maven, the community (chat) and student Home features (ex. syllabus) do not have a limit for how many students can enroll in the course. We've hosted cohorts with 1000+ students on Maven.

  • If you anticipate having 100+ students in your live sessions, there are a few key steps you need to take at least one week before your first live session, including upgrading to Zoom for Business or purchasing a large meeting add on and enabling large meeting settings. Read below for those steps.

  • If you anticipate having more than 280+ students in your live sessions, follow the steps below and ensure you're upgraded to Zoom for Enterprise.

Preparing your Zoom room for 100+ attendees

If you have 100+ students enrolled in your cohort, upgrade your account to Zoom for Business or purchase a large meeting add on, enable large meetings, and submit a ticket on Zoom to upgrade your account to 100 breakout rooms here. You can submit the ticket here:

We suggest reaching out to enable the large meeting setting on your Zoom account at least one week before your cohort starts to give Zoom time respond to your ticket.

Here's an example of the ticket you'll submit:

If you have more than 280+ students enrolled in your course, we recommend following the steps above and upgrading to Zoom for Enterprise to ensure you can host 300+ participants in your live sessions.

Other Zoom settings

  1. Turn on the Waiting Room. You want to let everyone in at once, and we recommend having students enter the live session to music and high energy. Avoid letting participants in one-by-one as this can sap the energy from the session.

  2. Recording settings: Ensure all the boxes are checked to enable multiple views, transcription, and chat features

  3. Check that the setting "Mute all participants upon entry" is on. This will help ensure all participants can hear you and will reduce the background noise. Participants will still be able to unmute to answer questions or chat in breakout rooms throughout the session.

  4. Enable breakouts. If you plan to host breakout sessions during your live sessions, be sure to enable breakouts for your Zoom room. You'll be able to create 50 breakout rooms in session or 100 breakout rooms if you send a ticket to Zoom support.

  5. Enable co-hosts setting. If you have teaching fellows, moderators, or co-instructors, be sure to turn on the co-host setting. They will help you admit students from the waiting room, answer questions in the chat, etc.

  6. Add β€œAlternative hosts” who can start the meeting without the host and assign other co-hosts. It's always helpful to have a back up plan in case something goes awry with your internet/power/etc. Having an alternate host ensures the session can get started, just in case you as the host can't access it.

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