Summary
Events are live sessions before, during, or after your cohort.
You can create single events or a series.
Events must be “published” to show up on the student schedule for students.
When your Maven account is fully integrated with Zoom, your schedule will automatically show recordings for students.
Maven sends emails with a .ics file to add events to students' calendars, or students can subscribe to your course calendar by URL.
Types of cohort events
Your cohort may have all three types of events below or only one type. Here are some types of events:
Office hours
Usually 30-60 minutes long.
Typically a time to answer questions on projects or course content.
May be optional or required.
Most often used in project-heavy courses, like hybrid-style cohorts.
Examples:
Workshops
Usually 90-120 minutes long.
Typically designed using the "I do, We do, You do" lesson structure.
Required sessions where the majority of the learning happens in the cohort.
Most often used in live session-heavy courses, like Classic-style courses.
Examples:
Mixers
Typically optional pre or post-cohort sessions.
The purpose is to allow students to meet their peers and get excited about the cohort.
Have fun designing these opportunities for your students!
Creating Events
You create your calendar in the Events tab. There, you can add two types of events: a series or a single event.
Events are created in your time zone, but will automatically adjust to your students' time zones when added to their calendars. The time zone option displayed in Maven when you create your calendar is based on your computer settings. If you need to change your time zone, here's some helpful information:
Event creation involves:
Creating the event
Publishing the event.
Single events are one-time, like a special guest lecture or open Q&A time.
A series of events are repeating events, like live workshops that run twice a week for 4 weeks.
Adding Zoom links to your events
Within your course settings, you can integrate your Maven account with your Zoom account. Once you do, you'll have the option to have Zoom automatically:
generate meeting links for your cohort events
record live sessions
share recordings with students in the student portal
To benefit from this integration, be sure to toggle "ON" two settings in the event creation window:
create Zoom meeting
share recording with students
Review and publish
Clicking the Add to Calendar button will not immediately send invitations to students. You'll be able to review and edit all events before publishing.
Only after you publish your calendar will your enrolled students receive an email. Any students who enroll after you publish your calendar will automatically have events added to their calendars upon enrollment.
Note: while publishing your calendar will trigger all of your events to be added to student calendars, it will send 1 email for every 6 calendar events (ex: if you publish 12 calendar events, students will receive 2 email notifications). Maven does not have control over how often email updates are sent, as it's a limitation of calendar tooling. We’ll be exploring more ways to streamline this in the future.
What happens if I remove a student?
When a student is no longer enrolled in your course, the calendar events are removed from their calendar, and they no longer get access to the student Home page. They'll receive an automated email notification for the calendar change.
Troubleshooting Calendar Events
If students report missing calendar events, you can take a few actions to ensure they are seeing all your cohort sessions.
Check that your calendar was published. If you see a message at the top of your Events page asking you to publish your calendar, you'll know there are events you've edited, added, or deleted that may not be reflected on students' calendars.
Reach out to [email protected] to request that we resend the event invites to all enrolled students or individual students.
Encourage students to subscribe to your course calendar via URL. Here are the steps.
If you have any additional questions about creating course events, reach out to [email protected].