You create your calendar in the Events section. In there, you can add two types of events: a series or a single event.
A series refers to a recurring, or repeating calendar of events. So, for example, if you run live workshops Tuesday and Thursday from 8-9pm for 4 weeks, you can use the series feature.
Say you have a guest speaker coming in on the second Wednesday at 6pm. That’s when you would use the single event feature.
Event creation involves:
Creating the event
Reviewing the event
Publishing the event.
Only after you publish the event will your enrolled students receive an email.
Create your recurring workshops
You’ll share details like the Series Name. Your series name will be the name of the event. You can name it something as simple as Workshop. When you create your series, your calendar events will automatically be labelled Workshop - Session 1, Workshop - Session 2, etc. You can edit these before publishing.
Create one-off events
Similar to setting up recurring workshops, the single event creation is helpful when you’re adding one-time guest speakers, introductory workshops, or simply last minute additions to your schedule.
Review and publish
Clicking the Add to Calendar button will not immediately send invitations to students. More importantly, your small edits to individual calendar events won’t barrage students with emails saying “This event has been updated.”
Once you’ve set up your calendar, including both a series of events and one-time events, you can review everything and click Publish Calendar.
What do students see?
Your calendar of events will immediately be added to your students’ calendars and they’ll receive a brief automated email informing them events have been added to their calendar. Students won’t have to accept an invite to see it. As this is auto-generated by their calendar tooling, there’s no customization available.
We encourage you to send an orientation email in and around the time you publish your calendar of events.
Note: while publishing your calendar will trigger all of your events to be added to student calendars, it will send 1 email for every 6 calendar events. So if you’re sending 12 calendar events to students, they’ll receive 2 email notifications. Maven does not have control over this as it’s a limitation of calendar tooling. We’ll be exploring more ways to streamline this in the future.
What happens if a student joins late?
Once a student is enrolled, they'll immediately get access to your student portal and get sent the calendar notification email. All future events will be added to their calendar.
What happens if I remove a student?
When a student is no longer enrolled in your course, the calendar events are removed from their calendar and they no longer get access to the student portal. They'll receive an automated email notifying them of the change in their calendar.