You can create single events or a series
Events must be “published” for them to show up on the course calendar
Maven sends automatic emails with a .ics file to add events to a student’s personal calendar or students can subscribe to your course calendar by URL
You create your calendar in the Events section. There, you can add two types of events: a series or a single event.
Event creation involves:
Creating the event
Reviewing the event
Publishing the event.
Single events are one time events, like a special quest lecture or open Q&A time.
A series of events are repeating events, like live workshops that run twice a week for 4 weeks.
Review and publish
Clicking the Add to Calendar button will not immediately send invitations to students. You'll be prompted to review all events before publishing.
Only after you publish the event will your enrolled students receive an email. Any students who enroll after you publish events will automatically have events added to their calendars upon enrollment.
Note: while publishing your calendar will trigger all of your events to be added to student calendars, it will send 1 email for every 6 calendar events (ex: if you publish 12 calendar events, students will receive 2 email notifications). Maven does not have control over how often email updates are sent, as it's a limitation of calendar tooling. We’ll be exploring more ways to streamline this in the future.
What do students see?
Enrolled students will see calendar events in two places: (1) the Maven student portal (pictured above) and (2) on their own calendars.
Upon enrollment, current and future cohort events will immediately be added to your students’ calendars via an automated email. Students won’t have to accept an invite to see it. The automatic emails sent to students contain a .ics file, which allows the events to be added to their personal calendars. Because these emails are the method for adding events to students' calendars, they can't be turned off at this time.
What happens if I remove a student?
When a student is no longer enrolled in your course, the calendar events are removed from their calendar and they no longer get access to the student portal. They'll receive an automated email notification for the calendar change.
Troubleshooting Calendar Events
If students report that calendar events are missing, you can take a few actions to ensure they are seeing all your cohort sessions.
Check that your calendar was published. If you see a message at the top of your Events page asking you to publish your calendar, you'll know there are events you've edited, added, or deleted that may not be reflected on students' calendars.
You can resend your calendar events; just note that you will be resending events to all enrolled students. You can resend events using the button on the top of your Events page.
Encourage students to subscribe to your course calendar via URL. Here are the steps.
If you have any additional questions about creating course events, reach out to [email protected].